VIU Nanaimo Campus looking southeast

Senior Leader Orientation

There are several steps required to set a new employee up for success at VIU, and these steps are expanded when welcoming new senior leaders to campus. With the help of Administrative Assistants, we can ensure the new employees are prepared for their roles on campus. 

Senior leaders require an enhanced orientation, as detailed below. Please download the orientation checklist for senior leaders here.

As well, a meeting schedule should be generated, using the checklist located  here

Prior to the employee's first day:

Technology Set Up

  • Order employee a new laptop:
    • check with IT for acceptable laptop details
    • create a purchase order through current supplier (Purchasing will determine companies)
    • Create an IT ticket for access to shared drives
  • Create an IT ticket for a cell phone, local, long distance code and voicemail box *provide start date/due date on ticket

Facility Set Up

  • Add employee to Office Inventory System
  • Create job request for any office furniture move
  • Order keys and department access fob
  • Update name for emergency pendant, if applicable

Office Preparation

  • Business cards through Printing and Duplicating
  • Personal magnetic nametags (x 2) ordered through Procurement
  • Nameplate and/or door plate through Able Recognition
  • Window printing through (Ian) Blanchet Graphics at blanchetgraphics@shaw.ca
  • Ensure office is stocked with sufficient basic supplies

  • Ask new employee for picture and create short bio for departmental webpage, ensure employee is added to any appropriate contact webpages within the department website

  • Ensure employee is added to photocopier with email scanning

First Day Preparations

  • Faculty orientation and introductions
  • Arrange for parking permit
  • Human Resources and Payroll for employee benefits and banking paperwork
  • Library for VIU picture ID, with explanation of how to make photos visible on directory system
  • Facilities to pick up office keys in person (remember ID)
  • Have cost centre signing authority form ready for signature and processing
  • Have purchasing card application ready for signature and processing
  • Provide employee with VIU website overview and office telephone list
  • Direct the new employee to resources on how to manage VIU systems

Meeting Schedule

The new senior leader should have a series of meetings with key campus personnel set up for their first weeks of employment. See this list for more details on meeting participants. 

See General Employee Orientation for a full checklist of how to welcome all new employees.

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