Due to distancing measures for COVID-19 here are online fillable PDF Timesheets. Fill out the form, download it (saving it to your device) and email it to your supervisor. They can then email it to payroll@viu.ca (copying you) saying it is approved for payroll to process.
ONLINE Fillable Timesheets
Our services include:
- Payroll earnings and deductions, including providing self-service access to your payroll information, including pay advices, benefit and vacation balance information.
- For access up to and including Dec 20, 2019 (including 2019 T4s) you still go to Payroll Portal (overview of Portal here)
- For access from Dec 21, 2019 and going forward you use the new UBW cloud-based system
- Vacation requests, balance information
- Sick time management
Note
In preparation for the implementation of the payroll module of Project AURORA, the Payroll Office will be focusing all efforts on payroll go-live essential tasks. This focus is to ensure the implementation, which takes place on the January 10, 2020 payday for all VIU employees, goes smoothly.
Training and testing on the new system is required for payroll office employees. This will mean increased response times to non-urgent requests now through January 2020. Some services will be temporarily unavailable or restricted. As an example, cost centre changes submitted in December and January will be processed in February.
High priority issues will receive the same attention they always do. If you have one such issue, please contact Payroll Office Manager Francis.VanDenDam@viu.ca or payroll@viu.ca.
We appreciate your understanding and support during this time. The increased capacity this phase of Project AURORA will add to VIU is an important part of streamlining operations and will enable us to be more nimble and efficient going forward.
If you have any questions or concerns, please contact Wendy.Young@viu.ca.
Updates
Changes to Payroll Pay Period - Frequently Asked Questions Last update Nov 2018
Payroll Weekly Timesheets Change - Communication from Project AURORA Team Emailed Oct 10, 2019
Faq Transition to Weekly Timesheets Last update Nov 1, 2019
Pay Date and Timesheet Schedules Only
Staff Weekly Schedule for end of 2019 to Aug 2020 Updated Nov 25, 2019
Combination Timesheet and Schedule
Bi-weekly Timesheet and Schedule 2019/2020 Will be updated by Feb 15, 2020
Student Weekly Timesheet and Schedule 2019/2020 Updated Nov 25, 2019
Staff Weekly Timesheet with Schedule to Aug 2020 Updated Nov 25, 2019