Payroll services
Payroll earnings and deductions, including providing self-service access to your payroll information, including pay advice, benefit and vacation balance information.
For access to the HR/Payroll system, instructions for navigating and the Payroll calendars please go to the Payroll portal.
Online timesheets
VIU is transitioning all employees to online timesheets to be submitted via the Employee Portal. All hourly and part-time employees (other than BCGEU members unless invited by email) can now use the online timesheet activity in the Employee Portal. In January 2024 all fulltime employees will be able to submit OT hours in online timesheets.
Student employees
All student employees should now submit online timesheets! Information and instructions are available on the password protected Timesheets training page. You will need your employee username and password to access both the instructions and the Employee Portal. Your supervisor should support you to sign on. This is a sample of the automated email sent to your personal email address from your Student Appointment form. This will help you with your username and password setup and your new employee email.
To enter timesheets or to get paid your payroll forms need to be submitted to the payroll office! See your supervisor for details.
Fillable timesheets
Download the form (saving it to your device), fill it out and email it to your supervisor if you need to submit a paper timesheet. Your supervisor can email it to Payroll@viu.ca (copying you) saying it is approved for payroll to process.
Please download before filling in, emailing or printing
- Fillable staff weekly timesheet
- Fillable student weekly timesheet
- Tip sheet for supervisors of students