Thank you for helping prepare and adapt new employees to their VIU roles during a time of remote work. Ensuring our new colleagues are connected and aware of resources, services and the responsibilities of their role makes a large impact in creating a positive work environment.
Communications
Please use digital tools such as Zoom meetings, phone and email for onboarding new employees during this temporary period of required remote work.
- Email department to Introduce the new employee to coworkers, advise of contact info and start date
- Add the employee’s contact information to organizational lists – telephone, email and website
- Confirm with new employee who they contact for questions or assistance: email names of team members, organization chart and contact information
- Explain the new employee's performance evaluation schedule as outlined in their collective agreement or Administrative contract.
- Explain the process for reporting sick time and what actions they must take to have sick time recorded
- Work with new employee to complete a work from home plan during period of remote work
- Schedule regular online meetings with the employee
Culture and Policy
- Have the employee review the policies website, highlighting the pertinent policies or guidelines
- Give an overview of VIU’s Academic Plan and People Plan
- Participate in the Strategic Planning project, The Future We Want to See, by adding your voice and input to the process.
- Review online orientation resources for new employees.
Work
- Give the employee reference material and information that is needed for the job
- Direct employee to online VIU systems resources, such as Managing VIU Systems and the
- Ensure the new employee is suitably equipped with technology to perform their role: share contact information for IT Helpdesk for troubleshooting
- Decide what meaningful tasks the new employee will start on and prepare the necessary background material to support that work
- Confirm with new employee how to connect to VPN and where to store their work
Future Planning
- Get the new employee a key fob programmed to allow access to the necessary areas
- Inform the new employee of the process to get employee photo ID
- Order business cards, name tag if appropriate and door name plate, if necessary
Topics for Online Discussions
- Overview of the organization, in general
- Organization Chart for institution and area/department
- Explain how the job is related to the others in the organization