aerial photo of the campus in the fall season

Assistant, Assessments and Exam Invigilation

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Employment Opportunity
Student Affairs
 
Competition Number: 18-3200
 
Appointment Type: Regular Full-time
 

 
Start: As soon as possible
 
Workload: 35 hours per week. Will include evenings and some Saturdays.
 
Employment Group: Cupe 7

 
Position: 00043
Location: Nanaimo Campus

 
Duties: Assessments and Exam Invigilation Services (AEIS) is a revenue-generating area of Student Affairs with high standards in customer service and exam security. Our mission is to provide a welcoming, technologically advanced testing environment for professional examination invigilation, program assessment and accommodated exam services to a diverse population. Flexibility and creativity are key to ensuring student needs are appropriately met.

Duties:
    Provide administrative support and perform general office duties, including scheduling, record keeping and dealing with requests/questions from students, faculty and external organizations.


    Set-up and supervise exams (including accommodated exams for students with disabilities).
    Supervise casual invigilators, prepare facilities, ensure exam security is in place, and return exams.


    In collaboration with the AEIS Access Technicians, interpret results and refer students to appropriate university or community resources.


    Liaise and collaborate with numerous staff and faculty to ensure accurate assessment information and timely processes are in place.
    Develop and maintain department documents, processes and resources. In first contact capacity, respond to requests for test information from prospective students, parents, high school counselors and staff with timely, accurate information.
    Ability to demonstrate a sound understanding of the overall services within student affairs and direct students or staff (often in sensitive situations), to the appropriate area(s).


    Ability to prioritize workload requests and complete tasks independently.


    Troubleshoot basic computer issues where required. Schedule group and individual exams.


 

Required Qualifications: Bachelors degree in related field (e.g. Social Sciences, Adult Education or Psychology) from an appropriately accredited institution. Minimum five years' recent, directly related experience working with adult learners from diverse populations and non-traditional learners. Intermediate-level word processing proficiency. 45 wpm typing speed. Proficient in MS Office. Demonstrated ability to work accurately and with attention to detail. An equivalent combination of education and experience may be considered.

Ability to work independently and set priorities. Excellent interpersonal and communication skills (verbal and written). Ability to put students at ease by providing a calm, professional and supportive test environment. Proven problem-solving and trouble-shooting skills.
 

Valid OFA Level 1 Certificate required (or obtain as per CUPE Article 23.03 c).
Preferred Qualifications: Knowledge of VIU programs. Knowledge of accommodated exams and various services provided within Student Affairs.
 
Please Submit: CV/Resume
Cover Letter
Name and contact information for three people willing to provide a reference


Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
 
Posting Period: November 13, 2018 - November 21, 2018
Note: Vancouver Island University regrets that only candidates selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.


Vancouver Island University embraces the principle of employment equity and encourages applications from women, persons with disabilities, visible minorities, and people of Aboriginal descent.