Fraudulent requests
Vancouver Island University’s name has been used in a fraudulent effort to seek quotes, responses and deliveries of equipment to non-VIU locations. We ask all of our suppliers to confirm verbally with our Procurement staff, should they receive such requests. Suppliers should only respond to quote requests from VIU’s domain Bidding@viu.ca or requests directly posted on the BC Bid website. Only purchase orders from Procurement staff with the domain ending as “viu.ca” should be fulfilled. Thank you for your cooperation.
What we can do for you
We are your central source for the procurement of goods and services as well as contract activities. Our objective is to provide you the best "value" while reducing cost and risk for VIU. We also process Purchase Requisitions, administer Purchasing Cards, and manage programs such as stationery supplies and disposal of surplus goods.
Where we are
We are located in Building 300 in the Finance area, Nanaimo Campus
For Procurement services and related enquiries
Email: ProcurementServices@viu.ca
For Contract services and related enquiries
Email: ContractServices@viu.ca
Who we are
We are a team of passionate people who provide professional advice for all of your procurement and contracting requirements - be it simple to complex sourcing initiatives for required goods and services, market evaluation, cost analysis, issuance of a Purchasing Card, assistance with contract reviews, negotiations, or managing your contracts and your Suppliers.
| Name/Position | Telephone | |
|---|---|---|
|
Kathleen Hayden, SCMP |
250.618.2942 |
|
|
Jaret Hoeppner, B.A., J.D. |
250.619.7184 |
|
|
Matt Coulter, SCMP |
250.740.6230 |
|
|
Karmen Yee |
250.740.6233 |
|
|
TBD |
Areas of Expertise
| Responsibility | Primary Contact |
|---|---|
|
Procurement and contract services. Competitive bid processes (all areas). Project AURORA and other business transformation initiatives. |
Kathleen Hayden |
|
Competitive bid processes (all areas) and overall day-to-day operations. |
Matt Coulter |
|
Contract services including contract review, drafting and development, negotiations, recommendations, risk mitigation, and other contract related activities. |
Jaret Hoeppner |
|
Process purchase requisitions, disposal of surplus goods, equipment and vehicles, stationery program, imprinting (stamps, name tags, etc.). |
Karmen Yee |
|
Process purchase requisitions, Purchasing Cards (VISA, gas cards, credit cards, etc.), cell phones, computer hardware and software. |
Karmen Yee |
Contacts for Purchase Requisitions
| Department/Area | Procurement Contact |
|---|---|
|
Administration (Executive, Financial Services) |
Karmen Yee |
|
Faculty of Trades & Applied Technology
|
TBD |
|
Faculty of Arts & Humanities |
Karmen Yee |
|
Ancillary Services
|
TBD |
|
Faculty of Academic and Career Preparation |
TBD |
|
Centre for Shellfish Research |
TBD |
|
Advancement & Alumni Relations |
Karmen Yee |
|
Faculty of Education |
TBD |
|
Facilities Services & Campus Development |
Karmen Yee |
|
Faculty of Health & Human Services |
Karmen Yee |
|
Human Resources and Health & Safety |
TBD |
|
Information Technology & Systems |
Karmen Yee |
|
International Education
|
TBD |
|
Library |
TBD |
|
Faculty of Management
|
TBD |
|
University Relations |
Karmen Yee |
|
Milner Gardens |
TBD |
|
Parksville Centre |
TBD |
|
Regional Campuses:
|
TBD |
|
Scholarship, Research, and Creative Activity |
Karmen Yee |
|
Faculty of Science & Technology |
TBD |
|
Faculty of Social Sciences |
TBD |
|
Student Affairs
|
Karmen Yee |