Procurement and Contract Services

Fraudulent requests

Vancouver Island University’s name has been used in a fraudulent effort to seek quotes, responses and deliveries of equipment to non-VIU locations.  We ask all of our suppliers to confirm verbally with our Procurement staff, should they receive such requests.  Suppliers should only respond to quote requests from VIU’s domain Bidding@viu.ca or requests directly posted on the BC Bid website.  Only purchase orders from Procurement staff with the domain ending as “viu.ca” should be fulfilled.  Thank you for your cooperation.   

What we can do for you

We are your central source for the procurement of goods and services as well as contract activities. Our objective is to provide you the best "value" while reducing cost and risk for VIU. We also process Purchase Requisitions, administer Purchasing Cards, and manage programs such as stationery supplies and disposal of surplus goods.

Where we are

We are located in Building 300 in the Finance area, Nanaimo Campus

For Procurement services and related enquiries

Email: ProcurementServices@viu.ca

For Contract services and related enquiries

Email: ContractServices@viu.ca  

Who we are

We are a team of passionate people who provide professional advice for all of your procurement and contracting requirements - be it simple to complex sourcing initiatives for required goods and services, market evaluation, cost analysis, issuance of a Purchasing Card, assistance with contract reviews, negotiations, or managing your contracts and your Suppliers. 

Name/Position Email Telephone

Kathleen Hayden, SCMP
Senior Manager, Procurement and Contract Services

Kathleen.Hayden@viu.ca

250.618.2942

Jaret Hoeppner, B.A., J.D.
Contract Specialist

Jaret.Hoeppner@viu.ca

250.619.7184

Matt Coulter, SCMP
Manager, Procurement Operations

Matt.Coulter@viu.ca

250.740.6230

Karmen Yee
Procurement Analyst

Karmen.Yee@viu.ca

250.740.6233

TBD
Procurement Analyst

Areas of Expertise

Responsibility Primary Contact

Procurement and contract services. Competitive bid processes (all areas). Project AURORA and other business transformation initiatives.

Kathleen Hayden

Competitive bid processes (all areas) and overall day-to-day operations.

Matt Coulter

Contract services including contract review, drafting and development, negotiations, recommendations, risk mitigation, and other contract related activities.

Jaret Hoeppner

Process purchase requisitions, disposal of surplus goods, equipment and vehicles, stationery program, imprinting (stamps, name tags, etc.).

Karmen Yee

Process purchase requisitions, Purchasing Cards (VISA, gas cards, credit cards, etc.), cell phones, computer hardware and software.

Karmen Yee

 

Contacts for Purchase Requisitions

Department/Area Procurement Contact 

Administration (Executive, Financial Services)

Karmen Yee

Faculty of Trades & Applied Technology

  • Applied Business Technology
  • ITAS/WAT
  • Trades & Apprenticeship Programs

TBD

Faculty of Arts & Humanities

Karmen Yee

Ancillary Services

  • Campus Store
  • Food Services
  • Print Shop
  • Student Residence
  • On-campus vendors

TBD

Faculty of Academic and Career Preparation

TBD

Centre for Shellfish Research

TBD

Advancement & Alumni Relations

Karmen Yee

Faculty of Education

TBD

Facilities Services & Campus Development

Karmen Yee

Faculty of Health & Human Services

Karmen Yee

Human Resources and Health & Safety

TBD

Information Technology & Systems

Karmen Yee

International Education

  • ESL
  • MIHS

TBD

Library

TBD

Faculty of Management

  • Business Programs
  • Hospitality Management
  • MBA Programs
  • Recreation and Tourism

TBD

University Relations

Karmen Yee

Milner Gardens

TBD

Parksville Centre

TBD

Regional Campuses:

  • Cowichan
  • Powell River

TBD

Scholarship, Research, and Creative Activity

Karmen Yee

Faculty of Science & Technology

TBD

Faculty of Social Sciences

TBD

Student Affairs

  • Athletics
  • Registration

Karmen Yee