COVID-19 Information for Suppliers Shipping to VIU's Nanaimo Campus
All deliveries must be made to Building 120 shipping/receiving area until further notice. If the items being delivered are dangerous or perishable goods, please contact VIU's shipping and receiving department in advance by telephone 250-753-3245 Ext. 2365.
Fraudulent requests
Vancouver Island University’s name has been used in a fraudulent effort to seek quotes, responses and deliveries of equipment to non-VIU locations. We ask all of our suppliers to confirm verbally with our Procurement staff, should they receive such requests. Suppliers should only respond to quote requests from VIU’s domain Bidding@viu.ca or requests directly posted on the BC Bid website. Only purchase orders from Procurement staff with the domain ending as “viu.ca” should be fulfilled. Thank you for your cooperation.
What we can do for you
We are your central source for the procurement of goods and services as well as contract activities. Our objective is to provide you the best "value" while reducing cost and risk for VIU. We also process Purchase Requisitions, administer Purchasing Cards, and manage programs such as stationery supplies and disposal of surplus goods.
Where we are
We are located in Building 300 in the Finance area, Nanaimo Campus
For Procurement services and related enquiries
Email: ProcurementServices@viu.ca
For Contract services and related enquiries
Email: ContractServices@viu.ca
Who we are
We are a team of passionate people who provide professional advice for all of your procurement and contracting requirements - be it simple to complex sourcing initiatives for required goods and services, market evaluation, cost analysis, issuance of a Purchasing Card, assistance with contract reviews, negotiations, or managing your contracts and your Suppliers.
| Name/Position | Telephone | |
|---|---|---|
|
Kathleen Hayden, SCMP |
250-618-2942 |
|
|
Matt Coulter, SCMP |
250-740-6230 |
|
|
April Canning |
250-740-6518 |
|
|
Karmen Yee |
250-740-6233 |
|
|
Marissa Smith |
250-740-6659 |
Areas of Expertise
| Responsibility | Primary Contact |
|---|---|
|
Procurement and contract services. Competitive bid processes (all areas). Project AURORA and other business transformation initiatives. |
Kathleen Hayden |
|
Competitive bid processes (all areas) and overall day-to-day operations. |
Matt Coulter |
|
Contract services including contract review, drafting and development, negotiations, recommendations, risk mitigation, and other contract related activities. |
April Canning |
|
Process purchase requisitions, disposal of surplus goods, equipment and vehicles, stationery program, imprinting (stamps, name tags, etc.). |
Marissa Smith |
|
Process purchase requisitions, Purchasing Cards (VISA, gas cards, credit cards, etc.), cell phones, computer hardware and software. |
Karmen Yee |
Contacts for Purchase Requisitions
| Department/Area | Procurement Contact |
|---|---|
|
Administration (Executive, Financial Services) |
Karmen Yee |
|
Faculty of Trades & Applied Technology
|
Marissa Smith |
|
Faculty of Arts & Humanities |
Karmen Yee |
|
Ancillary Services
|
Marissa Smith |
|
Faculty of Academic and Career Preparation |
Marissa Smith |
|
Centre for Shellfish Research |
Marissa Smith |
|
Advancement & Alumni Relations |
Karmen Yee |
|
Faculty of Education |
Marissa Smith |
|
Facilities Services & Campus Development |
Karmen Yee |
|
Faculty of Health & Human Services |
Karmen Yee |
|
Human Resources and Health & Safety |
Marissa Smith |
|
Information Technology & Systems |
Karmen Yee |
|
International Education
|
Marissa Smith |
|
Library |
Marissa Smith |
|
Faculty of Management
|
Marissa Smith |
|
University Relations |
Karmen Yee |
|
Milner Gardens |
Marissa Smith |
|
Parksville Centre |
Marissa Smith |
|
Regional Campuses:
|
Marissa Smith |
|
Scholarship, Research, and Creative Activity |
Karmen Yee |
|
Faculty of Science & Technology |
Marissa Smith |
|
Faculty of Social Sciences |
Marissa Smith |
|
Student Affairs
|
Karmen Yee |