Procurement and Contract Services

COVID-19 Information for Suppliers Shipping to VIU's Nanaimo Campus

All deliveries must be made to Building 120 shipping/receiving area until further notice. If the items being delivered are dangerous or perishable goods, please contact VIU's shipping and receiving department in advance by telephone 250-753-3245 Ext. 2365.

Fraudulent requests

Vancouver Island University’s name has been used in a fraudulent effort to seek quotes, responses and deliveries of equipment to non-VIU locations.  We ask all of our suppliers to confirm verbally with our Procurement staff, should they receive such requests.  Suppliers should only respond to quote requests from VIU’s domain or requests directly posted on the BC Bid website.  Only purchase orders from Procurement staff with the domain ending as “” should be fulfilled.  Thank you for your cooperation.   

What we can do for you

We are your central source for the procurement of goods and services as well as contract activities. Our objective is to provide you the best "value" while reducing cost and risk for VIU. We also process Purchase Requisitions, administer Purchasing Cards, and manage programs such as stationery supplies and disposal of surplus goods.

Where we are

We are located in Building 300 in the Finance area, Nanaimo Campus

For Procurement services and related enquiries:


For Contract services and related enquiries:


Who we are

We are a team of passionate people who provide professional advice for all of your procurement and contracting requirements - be it simple to complex sourcing initiatives for required goods and services, market evaluation, cost analysis, issuance of a Purchasing Card, assistance with contract reviews, negotiations, or managing your contracts and your Suppliers. 

Name/Position Email Telephone

Kathleen Hayden, SCMP
Senior Manager, Procurement and Contract Services

Project AURORA


Gary Gray, BA, SCMP
Manager, Procurement Operations


April Canning
Contract Specialist 


Karmen Yee


Arshad Ashraf, MBA, BSc, BA, SCMP


Areas of Expertise

Responsibility Primary Contact

Project AURORA and other business transformation initiatives.

Kathleen Hayden

Competitive bid processes (all areas) and overall day-to-day operations.

Gary Gray

Contract services including contract review, drafting and development, negotiations, recommendations, risk mitigation, and other contract related activities.

April Canning

Process purchase requisitions, disposal of surplus goods, equipment and vehicles, stationery program, imprinting (stamps, name tags, etc.).

Arshad Ashraf

Process purchase requisitions, Purchasing Cards (VISA, gas cards, credit cards, etc.), cell phones, computer hardware and software.

Karmen Yee

Contacts for Purchase Requisitions

Department/Area Procurement Contact 

Administration (Executive, Financial Services)

Karmen Yee

Faculty of Trades & Applied Technology

  • Applied Business Technology
  • Trades & Apprenticeship Programs

Arshad Ashraf

Faculty of Arts & Humanities

Karmen Yee

Ancillary Services

  • Campus Store
  • Food Services
  • Print Shop
  • Student Residence
  • On-campus vendors

Arshad Ashraf

Faculty of Academic and Career Preparation

Arshad Ashraf

Centre for Shellfish Research

Arshad Ashraf

Advancement & Alumni Relations

Karmen Yee

Faculty of Education

Arshad Ashraf

Facilities Services & Campus Development

Karmen Yee

Faculty of Health & Human Services

Karmen Yee

Human Resources and Health & Safety

Arshad Ashraf

Information Technology & Systems

Karmen Yee

International Education

  • ESL
  • MIHS

Arshad Ashraf


Arshad Ashraf

Faculty of Management

  • Business Programs
  • Hospitality Management
  • MBA Programs
  • Recreation and Tourism

Arshad Ashraf

University Relations

Karmen Yee

Milner Gardens

Arshad Ashraf

Parksville Centre

Arshad Ashraf

Regional Campuses:

  • Cowichan
  • Powell River

Arshad Ashraf

Scholarship, Research, and Creative Activity

Karmen Yee

Faculty of Science & Technology

Arshad Ashraf

Faculty of Social Sciences

Arshad Ashraf

Student Affairs

  • Athletics
  • Registration

Karmen Yee

CLOSE X Procurement and Contract Services