VIU Campus

Year-End Timelines

Must be received in Financial Services by:

Be sure to read the full details as referenced.

 February 26, 2021

  • List of revenue recorded during 2020-21 fiscal year which should be deferred to 2021-22 year (see “9” in Year End Guide)

 February 26, 2021

  • List of cost centers to be closed (see “13” in Year End Guide)

 March 1, 2021

  • Accrual of amounts owing to VIU for supplies and services provided to third parties prior to March 31, 2021 where billings are not appropriate (see “8” in Year End Guide)

 March 8, 2021

  • List of outstanding purchase orders to be cancelled due to non receipt of goods prior to March 31, 2021 (see “3” in Year End Guide)

 March 9, 2021

  • The Payroll Department is responsible for processing all salary costs and corrections. In order to ensure that there is enough time to process corrections in this fiscal, the cost centre changes must be processed through the HRIS Appointment Change Form and requests for manual corrections must be communicated to payoll, prior to March 9, 2021. If you miss this date, the Finance Department will not process a journal entry correction or internal transfers to "fix cost centre balances". Missing the deadline is not sufficient cause to bypass the Payroll Department's responsibilities. (see “11” in Year End Guide)

 March 15, 2021

  • Requisitions for open purchase orders (see “6” in Year End Guide)

 March 25, 2021

  • Travel expense claims and settlement of travel advances for trips to March 31, 2021 (see “4” in Year End Guide).

 March 26, 2021

  • Payroll information – appointments and timesheets for all hours worked up to March 31, 2021 (see “11” in Year End Guide).

 March 26, 2021 noon

  • Reconciled Purchasing Card Statements (see “7” in Year End Guide)

 March 26, 2021

  • Journal entries for correction and reallocation of transactions (see “12” in Year End Guide)

March 26, 2021 3 pm

  • Petty cash voucher reimbursements at cashier's office must be RECEIVED no later than March 26, 2021 at 3 pm. (see “5” in Year End Guide)

 April 1, 2021

  • Balance Petty Cash fund as of March 31, 2021 – return confirmation to Accounts Payable along with cheque request for replenishment and recording of expenses (see “5” in Year End Guide) must be RECEIVED by Accounts Payable no later than April 1, 2021.

 April 1, 2021

  • Invoices and signed receiving copies of purchases for goods and services received up to March 31, 2021 (see “1” in Year End Guide).

 April 1, 2021

  • List of accruals for goods and services received up to March 31, 2021 for which no invoice or packing slip has been received (see “2” in Year End Guide)

 April 1, 2021

  • Requests for invoice(s) for supplies and services provided to third parties prior to March 31, 2021 (see “8” in Year End Guide)

 April 1, 2021

  • Identify fiscal year on all revenue deposits (see “10” in Year End Guide)

April 8, 2021 noon

  • Noon - Deadline for departments to complete reviews of March and submit major adjustments (non-salary) to finance. (see “12” in Year End Guide)