VIU Campus

Year-End Timelines

Must be received in Financial Services by:

Be sure to read the full details as referenced.

 February 28, 2020

  • List of revenue recorded during 2019-20 fiscal year which should be deferred to 2020-21 year (see “9” in Year End Guide)

 February 28, 2020

  • List of cost centers to be closed (see “13” in Year End Guide)

 March 1, 2020

  • Accrual of amounts owing to VIU for supplies and services provided to third parties prior to March 31, 2020 where billings are not appropriate (see “8” in Year End Guide)

 March 9, 2020

  • List of outstanding purchase orders to be cancelled due to non receipt of goods prior to March 31, 2020 (see “3” in Year End Guide)

 March 9, 2020

  • The Payroll Department is responsible for processing all salary costs and corrections. In order to ensure that there is enough time to process corrections in this fiscal, the cost centre changes must be processed through the UBW Appointment Change Form and requests for manual corrections must be communicated to payoll, prior to March 9, 2020. If you miss this date, the Finance Department will not process a journal entry correction or internal transfers to "fix cost centre balances". Missing the deadline is not sufficient cause to bypass the Payroll Department's responsibilities. (see “11” in Year End Guide)

 March 16, 2020

  • Requisitions for open purchase orders (see “6” in Year End Guide)

 March 25, 2020

  • Payroll information – appointments and timesheets for all hours worked up to March 31, 2020 (see “11” in Year End Guide).

 March 26, 2020

  • Travel expense claims and settlement of travel advances for trips to March 31, 2020 (see “4” in Year End Guide).

 March 27, 2020 noon

  • Reconciled Purchasing Card Statements (see “7” in Year End Guide)

 March 27, 2020

  • Journal entries for correction and reallocation of transactions (see “12” in Year End Guide)

March 27, 2020 3 pm

  • Petty cash voucher reimbursements at cashier's office must be RECEIVED no later than March 27, 2020 at 3 pm. (see “5” in Year End Guide)

 April 1, 2020

  • Balance Petty Cash fund as of March 31, 2020 – return confirmation to Accounts Payable along with cheque request for replenishment and recording of expenses (see “5” in Year End Guide) must be RECEIVED by Accounts Payable no later than April 1, 2020.

 April 3, 2020 noon

  • Invoices and signed receiving copies of purchases for goods and services received up to March 31, 2020 (see “1” in Year End Guide).

 April 3, 2020 noon

  • List of accruals for goods and services received up to March 31, 2020 for which no invoice or packing slip has been received (see “2” in Year End Guide)

 April 3, 2020 noon

  • Requests for invoice(s) for supplies and services provided to third parties prior to March 31, 2020 (see “8” in Year End Guide)

 April 3, 2020 noon

  • Identify fiscal year on all revenue deposits (see “10” in Year End Guide)

April 9, 2020 noon

  • Noon - Deadline for departments to complete reviews of March and submit major adjustments (non-salary) to finance. (see “12” in Year End Guide)
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