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Financial Services Submission Deadline: |
Task Description |
Year-End Guide Reference Details |
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February 8, 2025 |
List of unspent funding recorded during 2024/25 fiscal year which should be deferred to 2025/26 fiscal year. |
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February 13, 2025 |
Cut-off for complete Purchase Order Requisition submission to Procurement for fiscal year 2024/25. |
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March 3, 2025 |
Accrual of amounts owing to VIU for supplies and services provided to third parties prior to March 31, 2025 where billings are not appropriate. |
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March 3, 2025 |
Sales Order creation in FIS for supplies and services provided to third parties prior to March 31, 2025 that require an invoice to be delivered to a customer. |
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March 3, 2025 |
The Payroll Department is responsible for processing all salary costs and corrections. To ensure that there is enough time to process corrections in this fiscal, the work order changes must be processed through the HRIS Appointment Change Form and requests for manual corrections must be communicated to payroll, by March 3, 2025. If you miss this date, the Finance Department will not process a journal entry correction or internal transfers to "fix work order balances". Missing the deadline is not sufficient cause to bypass the Payroll Department's responsibilities. |
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March 7, 2025 |
Deadline for submission of Travel and Expense Claims, and settlement of Travel Advances for the fiscal year 2024/25. |
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March 7, 2025 |
Balance Petty Cash fund – return confirmation to Accounts Payable along with cheque request for replenishment and recording of expenses must be RECEIVED by Accounts.Payable@viu.ca no later than 4 pm on March 7, 2025. Payment requisitions are also due 4pm on March 7, 2025. |
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March 7, 2025 |
List of outstanding purchase orders to be closed as goods or services are no longer required or receipt of goods or services will not be completed prior to March 31, 2025. |
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March 7, 2025 |
Purchase Order Listing to be returned to Procurement for accruals of goods and services received before March 31, 2025 for which no invoice has been received. |
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March 14, 2025 |
Response required from existing Blanket PO Requisitioners for BPOs for fiscal 2025/26. Procurement will be connecting with all BPO Requisitioners in early March to determine if current BPOs are needed for fiscal 2025/26. |
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March 14, 2025 |
Corrections of Sales Orders by the business area must be completed no later than 4pm March 14, 2025. |
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March 14, 2025 |
Supplier invoices for purchases of goods and services received for fiscal year 2024/25. |
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March 14, 2025 |
Submission of Purchase Order Amendments, with required approvals and documentation. |
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March 21, 2025 |
Journal entries for correction and reallocation of transactions. |
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March 25, 2025 |
Submission of complete reconciled Purchasing Card Statements. |
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March 31, 2025 by NOON |
All revenue deposits must be received at the Treasury/Accounts Receivable Office and should indicate fiscal year. |
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April 8, 2025 by NOON |
Noon - Deadline for departments to complete reviews of March and submit major journal entry adjustments (non-salary) to finance. |
