aerial photo of the campus in the fall season

New Employee Orientation Sessions

These learning opportunities are designed for new employees to connect with services and areas on campus that are essential to starting on campus or transitioning to a new role. Taking place from August 17 - 19, orientation is an opportunity to connect with key programs and services through short seminars and presentations. Meet with colleagues and area experts who are here to make sure your VIU career is a success. Some topics covered during orientation include:

  • Working with the Registration Centre
  • Understanding privacy regulations
  • Navigating information technology


Please pre-register on InVIU, for the dates of orientation that interest you -- just go to “Pro D calendar” in the top menu, then navigate to the month of August. You will find orientation listed on August 17, 18 and 19. Choose the dates that work for you and attend only the sessions that meet your learning needs.


Have you attended an orientation session before, like the NEO Lite held in February? Come on in! Feel free to register again if you want a refresher or you want to check out a session you missed the last time around. 


General orientation 2020 took place on  Zoom and covered a variety of pertinent topics. Recordings are provided for most sessions and are available below.

Human Resources and Wellness

Renee Brown, Benefits Coordinator and Josephine McNeilly, Employee Well-being & Benefits Specialist

Join Renee and Josephine for an introduction to HR services and a discovery of the wellness opportunities at VIU. Learn about how Human Resources works with managers, faculty and staff at VIU. Discover the perks of being a VIU employee, including health and wellness opportunities that are embedded into our culture.

FIPPA, Understanding Privacy Legislation

Nadia Rowe, Legal Counsel

What are the key things you need to know in order to be compliant with the Freedom of Information and Protection of Privacy Act? In this session you will learn what you need to know about creating and/or managing records and confidential information. If you have ever wondered if you should be keeping that note or sending that email, this is the session for you.

Accommodating Students with Disabilities

Mary Anne Oxendale, Disability Access Technician; Beth Devolder, Disability Access Educational Advisor

An overview of the accommodation process when working with students registered with Disability Access Services at VIU.

Information Technology and Helpdesk

Chris Buechler, IT Service Desk Team Lead

In this session, you will learn about VIU Technology and our amazing Helpdesk! We will be covering such things as: information security at VIU; what we can help with, and what we can’t; the VIU Technology website; and the ins and outs of purchasing technology at VIU.

Marketing and Communications

Aly Winks, Internal Communications Coordinator and Shari Bishop-Bowes, Strategic Marketing Manager

An overview of how Communications can support your area. You’ll cover topics like media relations, social media, content creation, protocol support, internal communications and university event support. Learn about the tools and systems in place to help tell the story of your department and your projects.

What is VIU’s brand all about, how do you use VIU’s logo correctly, and where do you go if you have questions about marketing or branding? The strategic marketing department is here to help!  You will get some information on why branding is important, and some great tips on how to use VIU’s logo properly. You will also find out where to get more information on topics like social media, photography and videography, email signatures, branding for faculties, programs and departments, and some of the services this department offers.

Getting to Know Mariners Athletics and Recreation

Matt Kellow, Athletics and Recreation Technician

Join Mariners Athletics & Recreation Technician, Matt Kellow, who will introduce the services offered by athletics & recreation.

Library, Copyright and Open Licensing

Lara Wright, Associate University Librarian and Lori Walter,  Librarian and Coordinator for Copyright and Open Licensing

Come to this session to learn a little about what VIU’s libraries have to offer, and what plans are in store. VIU Library is known as a leader in its class for consistently identifying, leveraging, and advancing strategic regional, national, and international collaborations, from which many benefits accrue. The library continues to transform, along with VIU, in response to the communities we serve. 

Working with the Registration Centre

Fred Jacklin, University Registrar

Working with the registration centre: finding out how to view your class lists is just the beginning…

The focus of this session will make it most relevant to academic program instructors. Several important aspects of VIU academic student records and our rules and regulations will be reviewed. Topics will include, finding your class list; the course waitlist process; the “no show” policy; course adding and dropping; gradebook and grading; scheduling exams; and confidentiality of student records.

Counselling Overview: Student Health and Well-Being

Faye Shedletzky, Counsellor and Sara LaMarre, Mental Health Strategist

Orientation to Counselling and mental health services at VIU including opportunities for support for employees. View information on how to support students in distress. See also the "Welcome Video" to help better understand the counselling services available.

Overview of the Aboriginal Education and Engagement Office

Sylvia Scow, Aboriginal Projects Coordinator and Elder Support

Na’tsa’ maht Shqwaluwun, One Heart, One Mind. This session will provide a brief overview of the role and mandate of the Office of Aboriginal Education and Engagement within VIU, identifying key resources and professional development opportunities available for employees. Included in this discussion will be a brief introduction to VIU’s practice of recognizing local First Nation protocol.

Community Engaged Universities

Nicole Vaugeois, AVP, Scholarship, Research and Creative Activity

This session will highlight the importance and benefits of community engaged scholarship at VIU. Examples from across the institution will be used to showcase the range of ways that faculty, students and staff are engaging with community partners in the region.

Understanding Purchasing and Finance

Gary Gray, former Procurement Operations Manager 

This session will provide information on how to make purchases for VIU and the programs in place to assist with purchasing. You will learn how petty cash funds work and other methods for paying suppliers. Other topics covered include how to process expense claims and who can approve or sign purchases and contracts on behalf of VIU.

Exploring Payroll Services

Kim Switnicki, Payroll Specialist and Meg Miller, Senior Payroll Clerk

Find out everything you need to know about your biweekly payroll. You will be guided through important information about your pay, deductions and how you can view all of this in the Payroll Portal. The impacts of the new ERP payroll systems will also be explored.